Operations Associate

Program & Communications Coordinator

Training Coordinator - Early Childhood & Elementary Initiative

 

Please scroll down to view job descriptions.

 

Operations Associate

Organization

Day One is the only organization in New York devoting its full resources to preventing dating abuse among young people.  Day One partners with youth to end dating abuse and domestic violence through community education, supportive services, legal advocacy and leadership development. Day One’s Community Education Program trains youth and adults about dating abuse, domestic sex trafficking and the law. Serving citywide youth 24 years of age and under, the Direct Services Program provides crisis counseling, legal representation, advice and information to youth. Day One’s Youth Voices Network engages young survivors in advocacy and outreach projects to build awareness of teen dating violence.

Day One recognizes that anti-violence work is emotionally demanding and professionally complex. We strive to create an office culture that invests in the wellness of staff and leads to employee sustainability. Office policies are designed to promote healthful practices and establish a supportive and collaborative environment for and among staff. 

Day One seeks an energetic, smart and responsible Operations Associate to join our interdisciplinary team focused on prevention and intervention services for young people affected by intimate partner violence.

 Job Description

The Operations Associate will provide administrative support to the organization. The ideal candidate will be comfortable using a wide range of technology and software, including donor/program databases, content management systems and fiscal management software. The OA is a full time, non-exempt position reporting to the Director of Finance & Administration (DFA).

Primary Responsibilities:

  • Provide finance, HR and administrative support for DFA;
  • Support tracking of contributions and program work through maintenance of database systems;
  • Conduct data collection for and assist in the preparation of reports for funding contracts and board of directors;
  • Maintain Salesforce donor tracking platform and coordinate with staff/volunteers responsible for data management
  • Analyze fundraising data, produce donor acknowledgement letters and track gifts in database;    
  • Produce and distribute email marketing messages developed by the Communications Coordinator;
  • Prepare expense reports and help manage the flow of operational needs including payment approvals, invoices, and contracts;
  • Assist with the processing and filing of HR paperwork including but not limited to: Employment verifications, reference checks, hiring and termination paperwork, background checks, employee benefits data input, and compliance auditing;
  • Prepare, coordinate, and maintain filing systems;
  • Provide assistance and support with all aspects of the recruitment, on-boarding and orientation processes for staff and volunteers;
  • Assist with coordination of staff training programs;
  • Manage the office:
    • Work with vendors to coordinate and complete set-up and maintenance of office systems, including phone and internet support and general maintenance;
    • Keep an inventory of office supplies and order new supplies when necessary;
    • Distribute mail and other filing
    • Manage compliance with city contracts, including data entry and quality assurance
    • Monitor, maintain and order office supplies
  • Contribute to a collaborative team environment;
  • Attend meetings and events as needed and assigned;
  • Contribute to staff meetings, retreats and other internal meetings with appropriate content, views and suggestions;
  • Meet requirements of internal staff management processes including performance reviews, supervisory meetings, work plans, etc.;
  • Carry out special assignments and other duties as required.

Qualifications

The PA will have:

  • Bachelor's degree or 3 years related experience in nonprofit setting;
  • Excellent judgment and problem-solving; maintain meticulous attention to detail and prioritize workload to meet deadlines;
  • Ability to adapt as needed to shifting priorities;
  • Excellent written, verbal and interpersonal skills;
  • Confidence in communicating with people at different skill levels and from a variety of backgrounds;
  • Self-motivation and flexibility to deal with a range of tasks in a growing organization;
  • Ability to work independently and as part of a team;
  • A passion for youth, anti-violence or related social justice work and a commitment to contributing to positive social change;
  • Respect for young people and commitment to supporting youth-centered programming;
  • Creativity, energy and a sense of humor;
  • Experience or comfort with and interest in learning bookkeeping and budgeting;
  • Ability to simultaneously manage multiple projects while maintaining a firm grasp on individual project details;
  • Deep sense of responsibility, dedication and reliability;
  • Proficiency in Microsoft Office and Excel;
    • Strong knowledge of Salesforce or comparable customer/donor relationship management software;
  • Experience with PowerPoint, Fund-EZ and email marketing services a plus;
  • A successful candidate must be able to:
    • Show initiative and pay close attention to detail; and
    • Handle confidential information with maturity and complete discretion.

Salary and Benefits

Salary is competitive and dependent on experience.  Day One offers a benefits package that includes a 401(k) plan with match, health, dental, vision, flexible spending accounts, pre-tax transit costs and generous vacation.

To Apply:  Please send a resume and a cover letter to the Director of Finance & Administration at LLessage@dayoneny.org.

Applicants will be seen on a rolling basis. We regret that only applicants considered for the position will be contacted by Day One.

Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply.

 


Program & Communications Coordinator

Organization

Day One is the only organization in New York devoting its full resources to preventing dating abuse among young people.  Day One partners with youth to end dating abuse and domestic violence through community education, supportive services, legal advocacy and leadership development. Day One’s Community Education Program trains youth and adults about dating abuse, domestic sex trafficking and the law. Serving citywide youth 24 years of age and under, the Direct Services Program provides crisis counseling, legal representation, advice and information to youth. Day One’s Youth Voices Network engages young survivors in advocacy and outreach projects to build awareness of teen dating violence.

Day One recognizes that anti-violence work is emotionally demanding and professionally complex. We strive to create an office culture that invests in the wellness of staff and leads to employee sustainability. Office policies are designed to promote healthful practices and establish a supportive and collaborative environment for and among staff.

Job Description

Day One seeks a professional to oversee communications and provide program support that will support our interdisciplinary team focused on prevention and intervention services for young people affected by intimate partner violence. The PC Coordinator will work equally well with media, community leaders, youth, philanthropists, corporate executives and government officials. The position reports to the Executive Director and the Social Work Supervisor of Day One.

Primary Responsibilities: 1) Oversee strategy and implementation of communications for 20+ person nonprofit organization focused on intimate partner violence among youth, and partner with the development and administration staff to ensure communications are effectively raising the profile and enhancing the reputation of Day One in the field; 2) Collaborate with the supervisor of the Relationship Abuse Prevention Program (RAPP) to ensure that program and operations are working productively and efficiently. The RAPP Program consists of social workers placed full time in seven NYC high schools to deliver preventive education to youth, professional trainings and counseling for young survivors of relationship abuse. The PCC will

  • Provide operational support for the successful administration of RAPP, including acting as liaison to the seven social workers positioned offsite at high schools citywide;
  • Assist with data entry, data collection and evaluation of RAPP;
  • Prepare check requests and expense reports;
  • Act as a liaison with community partners to foster awareness of Day One’s work and program linkages.  

Communications

  • Partner with staff, board and outside resources to identify, focus and implement communication strategies
  • Develop strategic social media campaigns and content for Facebook, Twitter, Instagram & LinkedIn
  • Develop content for website (using Squarespace platform), direct emailing communications and fundraising campaigns using Vertical Response mailing system
  • Prepare press releases, and maintain media lists and media coverage files
  • Act as liaison between media and staff/board/youth representing the organization
  • Maintain attention to detail in regard to organizational focus on identity and branding and maintain consistency throughout the organization
  • Create and review editorial content for print and online communications materials including a quarterly e-newsletter
  • Assist in managing special projects as part of cohesive team of professionals
  • Train and supervise communications interns and volunteers
  • Attend and support Day One meetings and events as needed and assigned
  • Contribute to staff meetings, retreat and other internal meetings with appropriate content, views and suggestions
    • Meet requirements of internal staff management processes including performance reviews, supervisory meetings, work plans, etc.
    • Other duties as assigned

Qualifications

Ideal candidates for this position will have:

  • Excellent judgment and problem-solving; meticulous attention to detail and ability to prioritize workload to meet deadlines
  • Excellent written, verbal and interpersonal skills
  • Ability to adapt as needed to shifting priorities
  • Knowledge of and experience in working professionally with online tools and social media for communication, networking and teamwork
  • Significant experience in writing and content production
  • Editing and proofreading skills for a range of media (online and print)
  • Experience managing content for Squarespace based websites or other comparable systems;
  • An eye for creative design and multimedia (graphic design and/or HTML proficiency a plus)
  • Confidence in communicating with people at different skill levels and from a variety of backgrounds
  • Significant experience in writing, editing and content production
  • Self-motivation and flexibility to deal with a range of tasks in a growing organization
  • Ability to work independently and as part of a team
  • Passion for youth, anti-violence or related social justice work and a commitment to contributing to positive social change
  • Respect young people and commit to supporting youth-centered programming
  • Creativity, energy and a sense of humor

Salary and Benefits

Salary is competitive and dependent on experience.  Day One offers a benefits package that includes a 401(k) plan with match, health, dental, vision, flexible spending accounts, pre-tax transit costs and generous vacation.

To Apply:  Please send a resume and a cover letter to the Executive Director at snilva@dayoneny.org.

Applicants will be seen on a rolling basis. We regret that only applicants considered for the position will be contacted by Day One.

Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply.

 


Training Coordinator - Early Childhood & Elementary Initiative

Organization

Day One is the only organization in New York devoting its full resources to preventing dating abuse among young people.  Day One partners with youth to end dating abuse and domestic violence through community education, supportive services, legal advocacy and leadership development. Day One’s Community Education Program trains youth and adults about dating abuse and the law. Serving citywide youth 24 years of age and under, the Direct Services Program provides crisis counseling, legal representation, advice and information to youth. Day One’s Youth Voices Network engages young survivors in advocacy and outreach projects to build awareness of teen dating violence.

Day One recognizes that anti-violence work is emotionally demanding and professionally complex. We strive to create an office culture that invests in the wellness of staff and leads to employee sustainability. Office policies are designed to promote healthful practices and establish a supportive and collaborative environment for and among staff.

Job Description

Day One seeks a Training Coordinator to support the work of our interdisciplinary team of professionals focused on prevention and intervention services for young people affected by relationship violence. The Training Coordinator will be responsible for the research, design and delivery of a new project for early childhood and/or elementary school educators, parents, and children up to the age of 11. The project will focus on issues including, but not limited, to boundary identification and setting, concepts of choice and consent, and the impact of technology on developing healthy relationship skills. Qualified candidates should work equally well with children and professionals. The position reports to the Training Supervisor of Day One.

Responsibilities

The Training Coordinator will have the following responsibilities:

  • Guide all aspects of new project development
  • Develop training curricula and other materials addressing connections between social and emotional learning in young children and prevention of future relationship violence
  • Conduct outreach and trainings for professionals and parents of young children, including Department of Education personnel, school safety officers, child protective workers, PTA coordinators and members, and others
  • Teach related social emotional learning curricula to children, 3rd – 6th grade and parents of young children aged 11 and under
  • Help connect training participants to appropriate referrals and resources
  • Strengthen and expand partnerships with Department of Education to include elementary schools
  • Provide extensive follow up and technical assistance to trained professionals
  • Develop and/or assist in the development and delivery of any additional presentations that are identified
  • Coordinate outreach, scheduling, and invoicing for trainings and workshops
  • Assist in the development of materials and workshops for use in Community Education Program and other programs as needed
  • Work with Day One staff to determine program direction and expansion, including participating in strategic planning and program evaluation activities
  • Represent Day One at community-based events, panels, conferences and occasional media opportunities
  • Participate in community meetings and coalitions on behalf of Day One
  • Assist in tracking program data through maintenance of databases and measurement tools
  • Assist with supervision of interns and volunteers
  • Availability for evening or weekend meetings or presentations
  • Frequent travel throughout the five boroughs
  • Other related duties as assigned

Qualifications

Candidates for this position will possess:

  • Bachelor’s Degree and minimum of 2 years of experience OR 5 or more years of experience in education, developmental psychology/social work, or related field.
  • Demonstrated skill in teaching/training on subjects related to social and emotional learning needs of children, aged 11 and under
  • Ability to steer the development of program expansion to include younger children and their caregivers
  • Facility working with diverse groups of parents and professionals
  • A passion for children and youth, anti-violence or related social justice work and a commitment to contributing to positive social change
  • Exceptional written, verbal and organizational skills
  • Excellent judgment, attention to detail and time management skills
  • Self-motivation and flexibility to deal with a range of tasks in a growing organization
  • Ability to work independently and as part of a team
  • Creativity, energy and a sense of humor
  • Bilingual in English and Spanish preferred 

Salary and Benefits

Salary is competitive and dependent on experience.  Day One offers a benefits package that includes a 401(k) plan with match, health, dental, vision, flexible spending accounts and generous vacation.

To Apply:  Please send a resume and a cover letter to Director of Social Services and Training, Michele Paolella, at mpaolella@dayoneny.org. 

Applicants will be seen on a rolling basis. We regret that only applicants considered for the position will be contacted by Day One. Day One is an Equal Opportunity Employer and encourages people of color, immigrants, LGBTQ-identified and differently-abled candidates to apply.

Deadline: January 13, 2017